Office Assistant Jr.
Genetec, Colombia

• Payments: sending invoices for payment to HQ and to the local accountant
• Purchasing of supplies
• HR Organization of employees and new employee documentation: forms, submissions to the accountant office, etc
• Forwarding information by receiving and distributing communications, collecting and mailing correspondence, and copying information
• Maintaining supplies by checking stock to determine inventory levels, anticipating requirements, placing and expediting orders, verifying receipts, stocking items, and delivering supplies to work stations
• Maintaining equipment by completing preventive maintenance, troubleshooting failures, calling for repairs, monitoring equipment operation, monitoring and purchasing meter fund
• Maintaining office schedule
• Serving external customers by backing-up receptionist, answering questions, forwarding messages, confirming customer/suppliers requests, and keeping follow-ups
• Updating job knowledge by participating in educational opportunities
• Enhancing organization reputation by accepting ownership for accomplishing new and different requests, exploring opportunities to add value to job accomplishments

• Office Experience: General, scheduling, telephone skills, typing, MS Office Skills, documentation Skills, amp; meeting planning
• Excellent Spanish Verbal amp; Written Communication
• Written amp; spoken English in advanced level
• Written amp; spoken Portuguese as an asset
• Dependability, attention to detail, team work and problem-solving skills

Job Rewards and Benefits